• Order drinks van/s and suitable delivery time
• Order soft drinks/water and see if the company will take back any cartons that are unopened OR promote within the school for stock drives
• Keep receipts for expense claims for goods purchased for the stall, fill out the Purchase Approval/Expense Claim Form and give to the Treasurer so they can reimburse you
• Send volunteer letter home, 4 weeks prior is good timing for this
• Organise volunteer roster and email to volunteers, 2 weeks prior
• Create a stall sign (if the graphic designer isn’t doing this)
• Fill out Float Option Request Letter and give it to the Treasurer
• The week before the Fete, collect your float, and sign for it

Fete Day:

• Make sure you have the float and a waisted money bag or lockable money tin
• Buy ice if necessary and set up van
• Put price lists around your stall
• Fill out the Stall Financial Summary each time money is collected and sign receipt book
• Pack up and keep an inventory of left over products

Wrap Up:

• You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
• After the Fete, don’t forget to prepare handover notes – download template below

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