Guide for Food Stall Convenor

4 April 2011 by admin in Fetes

Guide for Food Stall Convenor

> Here are some things you might need to know to run a food stall at a Fete

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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.

Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.

Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!

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To Do List:

Send letter home asking for volunteers to cook curries, make sushi & spring rolls etc…
Order fryers, baine maries and any other equipment with the site convenor
Think about how you are going to decorate your stall
Fill out the Stationery List for Convenors and give to the Secretary
Keep receipts for expense claims for goods purchased for the stall, fill out the Purchase Approval/Expense Claim Form and give to the Treasurer so they can reimburse you
Send volunteer letter home asking for volunteers on the day, 4 weeks prior is good timing for this
Order napkins, chip containers, plates, forks, knives, etc… with the person who is going to do the bulk ordering of supplies
Organise Volunteer Roster and email to volunteers
Order meat and vegetables , frozen chips and other food products
Obtain your bulk supply items from organiser
Fill out Float Option Request Letter and give it to the Treasurer
The week before the Fete, collect your float, and sign for it

Fete Day:

Make sure you have the float and a waisted money bag or lockable money tin
Put up decorations
Set up equipment
Cook rice ahead of time (if curry house). Cook other food items
Assemble food in baine maries ready for serving
Fill out the Stall Summmary of Cash Movements each time money is collected and sign receipt book
Pack up and keep an inventory of left over products

Wrap Up:

You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
After the Fete, don’t forget to prepare handover notes – download template below

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Relevant Resources:

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You may also be interested in:

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