Guide for Plant Stall Convenor

4 April 2011 by admin in Fetes

Guide for Plant Stall Convenor

> Here are some things you might need to know about organising a plant stall

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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.

Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.

Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!

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To Do List:

Let everyone know that you are going to be asking for donations of pots/plants/potting mix from parents by using the Plant Stall Donation letter below (you might want to do this quite early so that you have enough time to grow the plants)
Plant seeds/seedlings

Ask a local nursery if you can sell plants on consignment

Tend to plants if you are growing them
Think about how you are going to decorate your stall
Liaise with site convenor to discuss what equipment you will need. (eg. tables, chairs)
Create a stall sign if the graphic designer isn’t already doing one
Fill out Float Option Request Letter and give it to the Treasurer
The week before the Fete, collect your float, and sign for it

Day Before Fete Day:

Create price lists

Fete Day:

Make sure you have the float and a waisted money bag or lockable money tin
Set up plants and keep all same priced plants together
Put price lists out
Put decorations up and stall sign
Fill out the Stall Summary of Cash Movements each time money is collected and sign receipt book
Pack up and keep an inventory of left over products

Wrap Up:

You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
After the Fete, don’t forget to prepare handover notes – download template below

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Relevant Resources:

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You may also be interested in:

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