Guide for Rides Convenor
Guide for Rides Convenor
> Here are some things you might need to know about organising amusement rides
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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.
Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.
Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!
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To Do List:
- Liaise with ride amusement company
- Include ride pass note as a tear-off on Fete newsletter or as a separate handout and let people know there’s a deadline on ordering them to get the special price
- Send volunteer letter home about 4 weeks prior
- Collect arm band order forms and money from the office
- Keep receipts for expense claims for goods purchased for the stall, fill out the Purchase Approval/Expense Claim Form and give to the Treasurer so they can reimburse you
- Fill out arm band form
- Bank money
- Organise volunteer roster and email to volunteers, 2 weeks prior is good timing for this
- Order arm bands/ride tickets from supplier
- Fill out Float Option Request Letter and give it to the Treasurer
- The week before the Fete, collect your float, and sign for it
Fete Day:
- Collect arm bands/tickets from rides operator
- Hand out arm bands and ride tickets (at least 1 hour beforehand)
- Make sure you have the float and a waisted money bag or lockable money tin
- Fill out The Stall Financial Summary each time money is collected and sign receipt book
- Pack up and keep an inventory of left over tickets
Wrap Up:
- You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
- After the Fete, don’t forget to prepare handover notes – download template below
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Downloadable Templates:
- All Day Ride Pass Order Form.xlsx
- Volunteer Roster.xlsx
- Arm Band Order Form.xlsx
- Handover Report.pdf
- Stationery List for Convenors.xlsx
- Purchase Approval/Expense Claim Form.doc
- Stall Summary of Cash Movements.xlsx
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Click here to send in your photos, templates and ideas!
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