Guide for Side Show Alley Convenor
Guide for Side Show Alley Convenor
> Here are some things that you might need to know for running side show alley
It’s a great idea to get children from Grade 6/7 to organise and run this
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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.
Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.
Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!
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To Do List:
- Choose the types of games
- Liaise with Sponsorship Convenor to see if they can get you prizes or buy some cheap ones
- Make/borrow any games necessary
- Keep receipts for expense claims for goods purchased for the stall, fill out the Purchase Approval/Expense Claim Form and give to the Treasurer so they can reimburse you
- Send volunteer letter home
- Organise Volunteer Roster and email to volunteers
- Create a sign for each game and include the prices ( if the graphic designer isn’t doing this)
- Fill out Float Option Request Letter and give it to the Treasurer
- The week before the Fete, collect your float, and sign for it
Fete Day:
- Make sure you have the float and a waisted money bag or lockable money tin
- Put up your decorations
- Set up games and prizes
- Fill out the Stall Financial Summary each time money is collected and sign receipt book
- Pack up and keep an inventory of left over stock
Wrap Up:
- You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
- After the Fete, don’t forget to prepare handover notes – download template below
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Downloadable Templates:
- Volunteer Roster.xlsx
- Handover Report.pdf
- Stationery List for Convenors.xlsx
- Purchase Approval/Expense Claim Form.doc
- Stall Summary of Cash Movements.xlsx
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You may also be interested in:
- Guide for Cake Stall Convenor
- Guide for Food Stall Convenor
- Guide for Snow Cones/Fairy Floss Stall Convenor
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