Guide for Site Convenor
Guide for Site Convenor
> Here are some things you might need to know about organising the site and equipment
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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.
Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.
Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!
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To Do List:
- Organise equipment for stalls with each stall convenor and fill in the Equipment Order Form
- Order equipment through hire companies
- Liaise with Treasurer to pay hire companies
- Decide where stalls are situated
- Get a map of the school from Google Earth and mark your stalls on it
- Pick up gas bottles, BBQs, ice etc…
- Organise volunteers to set up and pack up tents etc…
- Keep receipts for expense claims for goods purchased for the Fete, fill out the Purchase Approval/Expense Claim Form and give it to the Treasurer so they can reimburse you
Wrap Up:
- After the Fete, don’t forget to prepare handover notes – download template below
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Downloadable Templates:
- Equipment Order Form.xlsx
- Volunteer Roster.xlsx
- Handover Report.pdf
- Purchase Approval/Expense Claim Form.doc
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Relevant Resources:
- Site Plan Examples (coming soon)
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Click here to send in your photos, templates and ideas!
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