Guide for Snow Cones/Fairy Floss Stall Convenor
Guide for Snow Cones/Fairy Floss Stall Convenor
> Here are some things you might need to know when running a snow cone/fairy floss stall
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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.
Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.
Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!
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To Do List:
- Hire machines and order fairy floss and syrups
- Think about how you are going to decorate your stall
- Liaise with site convenor to discuss what equipment you will need (eg. tables, chairs)
- Send volunteer letter home, 4 weeks prior is good timing for this
- Organise volunteer roster and email to volunteers
- Order napkins, cups, spoons, etc… with the person who is going to do the bulk ordering of supplies (probably Fete Convenor)
- Create a stall sign if the graphic designer isn’t already doing one
- Put price lists around your stall
- Position price lists around the school
- Fill out Float Option Request Letter and give it to the Treasurer
- The week before the Fete, collect your float, and sign for it
Fete Day:
- Make sure you have the float and a waisted money bag or lockable money tin
- Set up the machines and start making the products put price lists around your stall
- Fill out the Stall Financial Summary each time money is collected and sign receipt book
- Pack up and keep an inventory of left over products
- Return machines
Wrap Up:
- You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
- After the Fete, don’t forget to prepare handover notes (see our article) Download template here
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Downloadable Templates:
- Volunteer Roster.xlsx
- Handover Report.pdf
- Stationery List for Convenors.xlsx
- Purchase Approval/Expense Claim Form.doc
- Stall Summary of Cash Movements.xlsx
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Click here to send in your photos, templates and ideas!
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