Guide for Trash ‘n’ Treasure Stall Convenor
Guide for Trash ‘n’ Treasure Stall Convenor
> Here are some things you might need to know about running a Trash ‘n’ Treasure stall
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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.
Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.
Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!
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To Do List:
- Organise with local storage place to get shed & truck at no charge
- Put out letters asking for goods and inform where they need to be dropped off
- Think about how you are going to decorate your stall
- Fill out the Stationery List for Convenors and give it to the Secretary
- Liaise with site convenor to discuss what equipment you will need (eg. tables)
- Send letter home asking for volunteers to help set up the day before and to man the stall on Fete day. Also ask for ideas on decorating the stall
- Organise Volunteer Roster and email to volunteers
- Keep receipts for expense claims for goods purchased for the stall, fill out the Purchase Approval/Expense Claim Form and give to the Treasurer so they can reimburse you
- Create sign if you are not getting the graphic designer to design one
- Fill out Float Option Request Letter and give it to the Treasurer
- The week before the Fete, collect your float, and sign for it
Day Before Fete Day:
- Gather donations and deliver to the school
- Put up tables, set up items and place same priced items together
- Price tables
Fete Day:
- Make sure you have the float and a waisted money bag or lockable money tin
- Put up your decorations
- Put up your sign
- Fill out Stall Summary of Cash Movements each time money is collected and sign receipt book
- Pack up and keep an inventory of left over stock
Wrap Up:
- You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
- After the Fete, don’t forget to prepare handover notes – download template below
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Downloadable Templates:
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Click here to send in your photos, templates and ideas!
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