Guide for Treasurer

4 April 2011 by admin in Fetes

Guide for Treasurer

> Here are some things you might need to know about being a treasurer

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These guides have been prepared over time from suggestions sent to us by volunteer event organisers.

Please use all of our resources as a guide only, and modify them for your own circumstances. Fetes and Festivals takes no responsibility for any errors or omissions contained within.

Best of luck organising your event, and please stop by later to contribute your own ideas, resources and photos!

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To Do List:

Fill out the Stationery List for Convenors and give it to the Secretary
Give Float Option Request Letter to stall convenors and collect them once they have filled them out
Post/email sponsorship invoices and receipts
Post/email outside stall holder invoices and receipts
Retrieve expense claims from stall holders
Process expense claim forms and reimburse stall holders
Work out how much money is required for the floats and have two for each stall
Liaise with bank for float money and fill out Stall Float Notices
With another person, count each stall’s float and place into separate bags with their Stall Float Notice
Organise suitable time for convenors to collect their money
Make sure the treasury room is secure and lockable with security personnel at the door
Recruit collectors and fill out the Volunteer Roster
Arrange collectors and makes sure they have identifiable shirts, badges and walkie talkies
Establish money counting procedures
Keep receipts for expense claims for goods purchased for the Fete, fill out the Purchase Approval/Expense Claim Form
Bank and record all raffle money before Fete Day
Record all income on the Income Record Form
Record all expenses on the Expenses Record Form
Fill out the Summary of Income & Expenses spreadsheet
Each time money is collected from a stall, enter amounts and details into the Treasury Summary of Cash Movements
Organise money counters and train them
Pay accounts with hire companies
Provide a final financial report

Wrap Up:

After the Fete, don’t forget to prepare handover notes – download template below

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Downloadable Templates:

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Click here to send in your photos, templates and ideas!

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You may also be interested in:

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Find suppliers in your area for:

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